Notice of Privacy Practices

At StellarGlo Aesthetics, we commit ourselves to treating personal health information about you with the utmost respect for your privacy. We also have a legal obligation to use personal health information about you responsibly. The law requires us to protect the privacy of health information about you and health information that can be identified with you, or “protected health information” (PHI).  This is the notice of our legal duties and privacy practices concerning PHI:

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• We must protect PHI we have created or received about you: your past, present, or future health condition; health care we provide to you; and payment for your health care.

• We must notify you about how we protect PHI about you.

• We must explain how, when, and why we use and/or disclose PHI about you.

• We may only use and/or disclose PHI as we have described in this Notice.

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This Notice describes the types of uses and disclosures that we may make and provides some examples.  In addition, we may make other uses and disclosures which occur as a byproduct of the permitted uses and disclosures described in this Notice.  

We are required to follow the procedures in this Notice. We reserve the right to change the terms of this Notice and to make new notice provisions effective for all PHI that we maintain by first:

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• Posting the revised notice in our offices and on our website (www.stellarglo.com). 

• Making copies of the revised notice available upon request.​​​​

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Information We Collect

We may collect the following types of information when you interact with us:

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• Personal Information: Name, date of birth, address, phone number, email address.

• Health Information (Protected Health Information, “PHI”): Medical history, treatment details, photos (before/after), and other health-related information necessary to provide services.

• Payment Information: Credit card details, billing address, and transaction history.

• Website/Online Data: IP address, browser type, device information, cookies, and browsing activity when you use our website.

 

How We Use Your Information

Your information may be used to:

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• Provide medical treatments and related services.

• Schedule appointments and manage your care.

• Process payments and insurance (if applicable).

• Communicate with you regarding appointments, results, or promotions (with your consent).

• Improve our services, website, and client experience.

• Comply with legal, regulatory, and professional requirements.

 

Sharing of Information

We respect your privacy and will not sell your information. We may share your information only in the following circumstances:

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• With your consent.

• For treatment purposes (e.g., coordinating care with other providers if you request it).

• For payment processing and billing services.

• With service providers who help us operate our business (e.g., IT, scheduling, or marketing vendors), under strict confidentiality agreements.

• As required by law, regulation, or court order.

 

Protection of Your Information

We use administrative, technical, and physical safeguards to protect your personal and health information. These measures include secure record keeping, encryption, password protection, and staff training on privacy practices.

 

Your Rights

As a client in Virginia and under HIPAA, you have the right to:

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• Access and request a copy of your health records.

• Request corrections to your health information.

• Request restrictions on how we use or disclose your information (where legally possible).

• Request confidential communication (e.g., alternative phone/email).

• Receive a record of certain disclosures of your PHI.

• Withdraw your consent for marketing communications at any time.

 

Data Retention

We retain your records as required by Virginia law and applicable medical regulations. When no longer needed, your information is securely destroyed.

 

Website and Online Privacy

• Cookies & Tracking: Our website may use cookies and analytics tools to improve your browsing experience.

• Third-Party Links: Our website may link to third-party sites. We are not responsible for the privacy practices of those websites.

• Minors: Our services are intended for adults 18 and older. We do not knowingly collect information from minors without parental consent.

 

Changes to this Privacy Policy

We may update this Notice from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. We will post the updated Notice of Privacy Practices on our website, and the "Last Updated" date at the top of this page will be revised accordingly. We encourage you to review this Notice periodically to stay informed about how we are protecting your information.​

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Our Responsibilities

• We are required by law to maintain the privacy and security of your protected health information. 

• We will let you know promptly if a breach occurs that may have compromised the privacy or security of your information.

• We must follow the duties and privacy practices described in this notice and give you a copy of it. 

• We will not use or share your information other than as described here unless you tell us we can in writing. If you tell us we can, you may change your mind at any time. Let us know in writing if you change your mind. 

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For more information see: www.hhs.gov/ocr/privacy/hipaa/understanding/consumers/noticepp.html.

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If you have any requests or questions, please contact Amy Pasion, N.P. of StellarGlo Aesthetics at:

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11732 Bowman Green Drive
Reston, VA 20190

(703) 249-9502

amy@stellarglo.com

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